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HR Payroll System Application Modules

OVERVIEW

  1. Administrator
  2. Maintenance
  3. Human Resources (HRIS)
  4. Executives
  5. Accounting (Only for BIR reporting)
  6. Payroll
  7. Time & Attendance
  8. Timekeeping
  9. Project Charging
  10. Online Filing (Notices)
  11. Inquiry
  12. Ticketing Support
  13. Real Time (IN/OUT)

Administrator

  • Roles: access role for different modules.
  • Manage Users: user configuration access rights assigned by administrator.
  • Account Status: setting to enable or disable user account login.
  • Subscriber: list of user accounts who register in the system.
  • Mail Settings: email configuration setup.
  • Company: company profile basic information.
  • Branch: company list of branches.
  • Branch Access: user assigned branch access.

Maintenance

Payroll

  • Allowance: lookup table for payroll information to add, edit, and delete different types of allowances.
  • Bank: lookup table for payroll information to add, edit, and delete bank names.
  • Designation: lookup table for private employee payroll information to add, edit, and delete designation.
  • Leave: lookup table for leave module to add, edit, and delete leave description.
  • Loan Code: lookup table for loan module to add, edit, and delete loan code.
  • Loan Type:  lookup table for loan module to add, edit, and delete loan type.
  • Late & Undertime: optional setting for timekeeping computation to round-off minutes in late & undertime.
  • Overtime Settings: optional setting for timekeeping computation to round-off minutes in overtime hours.
  • Government Designation: lookup table for public employee in payroll setup to add, edit, and delete designation.
  • Government Salary Grade: lookup table for public employee in payroll setup to add, edit, and delete salary grade.

Governments

  • PhilHealth: lookup table for payroll processing to deduct monthly PhilHealth contribution based on monthly basic salary income.
  • SSS: lookup table for payroll processing to deduct monthly SSS contribution based on monthly basic salary income.
  • Tax Daily: BIR daily tax deduction table.
  • Tax Weekly: BIR weekly tax deduction table
  • Tax Semi-Monthly: BIR semi-monthly tax deduction table
  • Tax Monthly: BIR monthly tax deduction table
  • Tax Annually: BIR yearly tax deduction table

Train Law

    • Tax Daily: BIR train law daily tax deduction table.
    • Tax Weekly: BIR train law weekly tax deduction table.
    • Tax Semi-Monthly: BIR train law semi-monthly tax deduction table.
    • Tax Monthly: BIR train law monthly tax deduction table.
    • Tax Annually: BIR train law yearly tax deduction table.

    Human Resource (HRIS)

    Recruitment

    • Manpower Request: list of manpower request approved by designated department head.
    • Job Openings: list of manpower request approved by HR department head in the status hiring is open and the recruitment staff is to capture applicant basic information in job application module and attached the resume as pdf format.
    • Interview: list of applicants to be set for an interview after job application data capture.
    • Screening: list of applicants to be set for an screening after interview module is done.
    • Orientation: list of applicants to be set for screening after screening module is done.
    • Job Offerlist of applicants who have finished the interview, screening, and orientation.
    • Sourceslookup table for job applicant module to add, edit, delete applicant sources, like walk-in, social media, or other advertisement.

    Training

    • Training Sessions: recruitment staff to create new training for selected employees.
    • Training Events: list of conduct training and also monitoring the training events status.
    • Trainors: lookup table for training module to add, edit, delete trainers name.

    Employees (Master Data)

    • Public Employees: Personal Information, Family Background, Educational Background, Civil Service Eligibility, Work Experience, Voluntary Work, Learning & Development, Other Information, Questionnaire, 201 Files, Payroll Setup, Job Information, Allowance.
    • Private Employees: Personal Information, Job Information, Educational, Training, Allowance, 201 Files

      Loans: loans and deduction data entry module that the payroll process automatically deducts assigned amount to deduct for every payroll period until zero balance.

      Benefits

      • Leave: employees with leave benefits with pay (add, edit, delete).
      • Pro Rata Leave: employees with pro rata leave benefits with pay (add, edit, delete).
      • Hourly Rates: (DOLE provided hourly rates computation).

      Last Pay

      • View & Create: list of employees last pay and create employees who are last pay cut-off pay period before payroll processing to not include in payroll summary report. All requirements required by HR department should be comply and approved prior to payment release. 
      • For Release: list of employees ready for release payment of last pay benefits.

      HR Tools

      • Department: list of departments within the company organization (add, edit, delete).
      • Holidays: list of calendar holidays with pay (add, edit, delete).
      • Approvers: list of approvers required to move to next process (add, edit, delete).
      • Shift Schedulesetup for employees shift schedule (add, edit, delete).
      • Early Time-Out: tools to input a date that is declared as early time-out, but regular hours should be complete.
      • Biometrics: List of employees registered in biometric finger scanner time and attendance system.
      • Types: list of recruitment types (add, edit, delete).
      • Resources: list of recruitment and training events (add, edit, delete).

      HR Reports

      • Designation Count
      • Manpower Count
      • Expiring Contract
      • Birthday Celebrants
      • Leave Balance
      • COE-Salary Loan
      • COE-Separated Employee

      Executives

      Payroll Reports

      • Monthly Summary
      • Year-To-Date by Department
      • Year-To-Date Summary
      • Year-To-Date Cost by Department
      • Year-To-Date Cost Summary

      Manpower Countgenerate manpower count for selected dates.

      Designation Countgenerate designation count report as of current date.

      Year-To-Date Head Countgenerate year-to-date employee head count report as of current date.


      Accounting

      Tools -> lookup table (add, edit, delete)

      • Client
      • Supplier
      • Project

        BIR

        • Alphalist
        • DAT File 2316
        • ITR Form 2316
        • Relief Purchases
        • Relief Sales
        • Relief Importation

        Payroll

        Data Entry

        • Adjustment Pay
        • Add Back Pay
        • Other Income
        • Taxable (S-7.4)
        • Non-Taxable (S-7.5)

        Process

        • Private Ledger
        • Manhour Distribution
        • 13th Month Pay

        Reports

        • Payslip
        • Payroll Summary
        • Group by Department
        • Monthly Summary  
        • Y-T-D by Department
        • 13th Month Summary
        • 13th Month Payslip

        Remittances

        • SSS Contribution
        • HDMF Contribution
        • Philhealth Contribution
        • Tax Deduction
        • Loans Deduction
        • SSS R3 File

        Status Monitoring


        Time & Attendance

        Manual Filing

        • Timesheet
        • Overtime
        • Leave
        • Locator Slip
        • Temporary Shift
        • Broken Time
        • Invalid Editing

        View Time Logs

        Generate Timesheet


        Project Charging

        Daily Working Hours: data entry module to capture daily work hours distribution by project.

        Work Hour Reports

        • By Employee
        • By Project
        • Summary
        • Timesheet Comparison
        • Labor Cost

        Online Filing

        WFH In/Out: self-service time-in, time-out to record daily time logs.

        Overtime: self-service overtime filing.

        Leave: self-service leave filing.

        Locator Slip: self-service locator slip filing.

        Temporary Shift: self-service temporary shift filing.

        Broken Time: self-service broken time filing.

        Failure In/Out: self-service failure In/Out filing.

        VL Request Credit: self-service VL request credit.

        Manpower Request: self-service deparment manpower request filing.


        Inquiry

        Loans & Deduction: self-service loan & deduction viewing.

        Payslip: self-service payslip viewing.

        DTR Time Logs: self-service daily time record time logs viewing.

        DTR Paired Logs: self-service daily time record paired time logs viewing.

        Timesheet Computation: self-service timesheet computation viewing.


        Ticketing Support

        Real Time (In/Out) Monitoring



        LATEST BLOG POST

        Automate Employees Loan Deduction in Every Payroll Process

        Automate the loan deduction process by setting up a payroll deduction for each employee loan. This can be done by creating a payroll deduction category specifically for the loan and linking it to the employee's loan.

        Benefits of Automated Timekeeping and Attendance Solution

        Automated timekeeping and attendance solutions make it easier for employees to track their time and attendance. This can lead to increased productivity, as employees are better able to focus on their work rather than worrying about the accuracy of their time tracking.

        Steps How to Manage an HRIS Software Implementation

        Define the Goals and Objectives of the HRIS Software Implementation: Identify the purpose of the new system and how it will benefit the organization.

        Online Timekeeping Management and Payroll System

        Designed to track an employee’s time worked and generate an accurate payroll, system allows employees to clock in and out, track hours worked, view their timecards, and view their pay stubs.

        Benefits of Paperless Timekeeping vs. Manual Processing

        Paperless timekeeping processes can save businesses time and money by reducing the time spent handling paperwork and manual data entry.

        SSS Contribution Table for 2023 (Employee and Employer)

        The new SSS contribution table effective January 2023 which applies to employers and employees monthly contribution.

        BIR Withholding Tax Table for the Year 2023 Onward

        Under Revenue Regulation (RR) 11-2018 Annex E, the new schedule of withholding tax on compensation effective January 1, 2023 and onward.

        Steps How to Test and Explore HRIS and Payroll System

        Step by step procedure how to test and explore the online application using available modules from employees master data and other setup-to-proceed user testing.

        HR Private Employee Master Data

        HR private employee master data contains the personal details, job information, educational background, training, allowance, and 201 files of your employees that all information stored in the database for easy retrieval of records.

        HR Public Employee Master Data: Personal Data Sheet

        Personal Information, Family Background, Educational Background, Civil Service Eligibility, Work Experience, Voluntary Work, Learning & Development, Other Information, Questionnaire, 201 Files, Payroll Setup, Job Information, Allowance.


        Tips how to start?

        • Create an account.
        • Verify the account via email sent by the system after registration is completed.
        • Fill-up the form available in your dashboard account and wait for admin approval.
        • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
        • Now ready to create employee master data located at HRD -> Employees.
        • Explore the HR Payroll user guide manual as reference for self-testing.

        Free Online Tools


        Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.