HR Payroll System v.02

HR Payroll System gives employees self-service access, calculates withholding tax and deductions, generates mandatory government contributions, generates payroll reports. Make the payroll process simple, paperless, and every step has online approval to approve prior to the next process. By automating the process from biometric finger scanner time and attendance to timekeeping process up to payroll processing and provide a more streamlined experience.

Human Resources (HR) solutions main functionality is to assist the managers so that they can make better decisions, save time, easy retrieval of files, follow compliance more efficiently, and effortless. Paper was the way of transaction in daily business for a long time. But there are so many reason to adopt paperless process within the company using the new technology, cloud-based computing or web-based application to eliminate redundant data entry, create online form, instant retrieval of document and speed up the productivity of workforce.

Customized software is now a great improvement now-a-days with increasing automation process within many companies. We developed HR & Payroll System that allows HR & Payroll staff to complete transactions from their phone or Desktop computer. Using this online system you can significantly reduce the manual HR & Payroll workload to carry out multiple tasks in any location. Eliminate paperwork, secure data and access information in a more efficient way and complete the processes in simple steps and easy.

• Web Application is a technology performed through an internet browser that runs a program on a remote server. Human Resources Information System (HRIS) or Payroll System that HR/Accounting staffs can access the system in any location with internet connection to do their jobs. Most businesses are looking for ways to cut costs, automate payroll easily, and maintain the security of the company's data.
• Mobile technology in HRIS involves tracking employee histories, skills, abilities, salaries, and accomplishments. HRIS systems can distribute information management responsibilities so that the bulk of information gathering is not delegated strictly to HR staff. Allowing HR Management at the fingertips of employees to retrieve their own personal information and perform other tasks like checking the history of payslips, loan deductions, viewing their own timesheets etc.
• Adopting an online portal system for your employees eliminates most of the paper being used. Employees prefer to receive information electronically via SMS or email. Implementing a web based HR Management and Payroll process is a win-win solution for everyone that can access information anytime as needed.
• Many businesses today use computer software to gather and aggregate payroll data, and also look outside companies to outsource their company payroll processing. Software and service providers now a-days offer Web-based cloud computing options in regards to HRIS and Payroll Automation and other web-based applications.

What is Payroll?

Payroll is the process by which employers pay an employee for their hourly work they have completed. Any business with employees should have a payroll process guideline to follow on how to compute employee salaries. An effective and efficient payroll process will ensure that all employees are paid accurately and on time, keeping them satisfied with this aspect of employment and allowing HR staff to focus on other tasks.

Payroll is simple but becomes complicated because of consolidating timesheets and various deductions that come into play. Employers must withhold taxes from every pay period to make it sure accurate, paid to the government agency and also responsible for deducting mandatory contributions to their employee.

Payroll processing work can create unwanted stress and cost for small business owners or for large businesses. A missed deadline or incorrect filing of taxes can result in fines or stop a business from operating. To avoid these issues, small and large businesses can all benefit from using Payroll Automation.

Advantage of Payroll Automation

1. Automated payroll system quickly performs all types of payments, from basic salary and hourly wages to more complex functions like overtime, holiday pay, special holiday pay, commissions, bonuses, add back pay and automated salary deduction for cash advance & loans.
2. Reduce payroll processing costs and eliminate human errors in making invoices and paychecks.
3. Payroll calculations on a weekly or semi-monthly basis, filling out government forms, and prepared checks for various taxes and payments are already available in the system.
4. Avoid potential legal ramifications that they must worry about because the payroll computation is done by the systems, especially in mandatory government contributions and taxes.

• Personal Information Sheet: Personal Information Sheet (PIS) can manage human data in various categories like personal, educational background, demographic details, allowances, working history etc.
• Biometric Finger Scanner: Attendance solutions to keep track of the Daily Time Records in which workers are required fingerprint to scan in DTR Finger Scanner when arriving or leaving for work.
• Payroll Automation: Payroll solution to address human errors, eliminate double entry, less paper, printing costs, and avoid payroll padding. Through automated processing, the time you would have spent doing those tedious tasks is freed up for other, and focused on addressing errors, improving processes and delivering better payroll results.
• Loans & Deduction: Flexible loans & deduction data entry module that can connect during payroll processing to automatically deduct from their salary.
• Government Remittances: Generate monthly remittance report of SSS Contribution, Pagibig Contribution, Philhealth Contribution, Tax Deduction and Income Tax Return etc.

How to Improve HR and Payroll Processing

1. Eliminate Paper from HR Processes
   • Automated Filling Form - Most HR tasks can be accomplished online with automated filing and recording information to database server for easy retrieval of records like vacation leave, sick leave, locator slips, overtime and payroll documents, etc.
   • Employees Can Access Personal Information – With online HR application, your employees personal files of their own HR needs and understand the company requirements. Allow employees access to their own records and reduce the probability of questions and eliminate paper work.
   • HR Documents & Automation Process – HR and Payroll administration is loaded with a lot of documents and many employers get into trouble for not complying with certain requirements just because of human error that is avoidable by using the system to do the task. Creating a digital HR web application is great improvement now a days to reduce the chances of human error and automatically apply with latest legal requirements and HR practices.
2. Simplify the Payroll Processing: Manual data reentry is prone to errors; you’ll want to automate the daily time records (DTR) to your payroll system is possible using the biometric finger scanner to record time-in/time-out of all employees. Overtime pay, holiday pay, leave pay and deduction from salary are automatically done by the system to avoid possible human errors.
3. Government Compliance by Automating Filing and Reporting: Payroll withholding taxes and mandatory monthly contributions have possible changes. It’s impossible for one or several individuals to keep track of the many changes from government mandatory deductions. Withholding tax calculations and contributions are complex, and there are too many filing deadlines to remember. An automated payroll solution will help you ensure that payroll deductions and taxes are calculated correctly, tax deposits are made, and reporting is completed on time.
4. Migrate to a New Payroll System: Changes to payroll systems must be done on January 1st of each year, because it is the simplest way to transition data prior to a new system. Yearly tax returns and annual reporting have been completed and there are no year-to-date totals to balance in the new payroll solution.

Biometric Finger Scanner DTR System

Employees clock in and clock out using Biometric Finger Scanner to record daily work attendance. This application is designed for companies with multiple branches for different locations to monitor the actual manpower count report in real time because all-time logs coming from devices are stored in a cloud server.

HR managers or top management can easily monitor manpower count reports from Daily Time Record (DTR) anytime, anywhere using their mobile phone, personal computer or other device with internet browser.

Screenshot below shows the UI of finger scanner system In/Out that employee can toggle or switch status of TIME-IN or TIME-OUT before using the device for time recording.

Time-IN

Time-OUT

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DTR Finger Scanner Time & Attendance System Development Life Cycle.

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Pairing Time Logs Processing System Development Life Cycle.

Holidays on a covered cut-off date must be added first to the holiday table before pairing the time logs to generate a timesheet; the system automatically tags those dates, if holiday, and regular day or rest day based on employee shift schedules. After the process is done, the available reports are Invalid Data, Valid Data, and List of Employees With Timesheet.

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Timesheet Processing System Development Life Cycle.

After the process is done, the available reports are Employee Workhours Distribution and Workhours Distribution Summary group by Department.

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Payroll Processing System Development Life Cycle.

After the process is done, the available reports are Payroll Report Summary, Payroll Group Report by Department, Payslip, and mandatory government remittances reports e.g: SSS, PhilHealth, HDMF, Tax Deduction, and Loans.

Tips how to start?

• Create an account.
• Verify the account via email sent by the system after registration is completed.
• Fill-up the form available in your dashboard account and wait for admin approval.
• After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
• Now ready to create employee master data located at HRD -> Employees.
• Explore the HR Payroll user guide manual as reference for self-testing.

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.