Human Resource Information System (HRIS)

Data capture is based on Personal Data Sheet (PDS) government requirements for every employee.

Public or Private Companies Setup

Personal Information
Family Background
Educational Background
Civil Service Eligibility
Work Experience
Learning & Development
Other Information
Questionnaire
201 Files
Payroll Setup
Job Information
Allowance

Private employees have a separate data entry form.

HR Recruitment Process

Recruitment is about searching job seekers and hiring the best and most skilled workers to maintain the competitiveness of the company. It will also improve the quality of the human capital employed in the organization. The quality of the recruitment process is essential to satisfy the managers through the services provided by Human Resources. To implement this, it needs strong support from the dedicated recruitment software solution, and performance that has to be measured, analyzed, and new in terms of innovative recruitment solutions. Recruitment may be a costly HR Process, so proper management is important to enhance its capabilities because HR Management always starts with a competitive hiring process to improve the company.

Paperless Manpower Request & Recruitment Process

Manpower Request
Review by Head Department
Approve by HR Admin
Job Openings
Applicants
Interview
Screening
Orientation
Job Offer

Training & Seminars

Company human resources offers to the employee to enhance their skills and improve their job performance by getting additional knowledge from the training. Develops the skills of employees so that they can be more productive, creative and innovative and become increasingly valuable to the company. Human Resource departments must have a human resources software to handle training events so that they can easily create training sessions, attendees, and training resources. The attendees can give an assessment grade to the trainor after the training is completed located in their inbox user account. HR staff can generate a certificate of training for attendees if the training session is completed.

Filing of Notices
with online approvals

Paperless requests for approval are available to their respective assigned approvers inbox.

Overtime

Filing of overtime hours work for approval and must be authorized and signed by the supervisor or department head to accept overtime in timekeeping process.

Leave Request

Employees must have an available leave credit to use in filing a leave with pay that the system is not allowed to go through if no available leave balance.

Locator Slip

Upon return from the official business, a completed original copy of the Locator Slip should be converted to a pdf file and attached in filing for approval.

Manpower Request

Filing of manpower requests and subject to review by department head before proceeding to HR head for approval. HR department head approved the manpower request automatically queued for the recruitment process.

Temporary Shift

Moving from different work shifts must file a temporary shift to override the permanent shift schedule assigned to them and must be approved.

Broken Time

Filing of broken time where the work schedule isn’t consistent or continuous, but the number of regular hours or production hours are they same.

Failure IN/OUT

After the timekeeper generates a timesheet cut-off pay period, the system automatically sends those employees with invalid time logs for filing.

DTR Biometric Time and Attendance System

Employees clock in and clock out using Biometric Finger Scanner to record daily work attendance. This application is designed for companies with multiple branches for different locations to monitor the actual manpower count report in real time because all-time logs coming from devices are stored in a cloud server.

HR managers or top management can easily monitor manpower count reports from Daily Time Record (DTR) anytime, anywhere using their mobile phone, personal computer or other device with internet browser.

How to Improve HR and Payroll Processing

Eliminate Paper from HR Processes
- Automated Filling Form - Most HR tasks can be accomplished online with automated filing and recording information to database server for easy retrieval of records like vacation leave, sick leave, locator slips, overtime and payroll documents, etc.
Simplify the Payroll Processing: Manual data reentry is prone to errors; you’ll want to automate the daily time records (DTR) to your payroll system is possible using the biometric finger scanner to record time-in/time-out of all employees. Overtime pay, holiday pay, leave pay and deduction from salary are automatically done by the system to avoid possible human errors.
Government Compliance by Automating Filing and Reporting: Payroll withholding taxes and mandatory monthly contributions have possible changes. It’s impossible for one or several individuals to keep track of the many changes from government mandatory deductions. Withholding tax calculations and contributions are complex, and there are too many filing deadlines to remember. An automated payroll solution will help you ensure that payroll deductions and taxes are calculated correctly, tax deposits are made, and reporting is completed on time.

Encrypt Sensitive Information

To protect data privacy of every employee's the important data like contact number, address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

Application Module & Reports

List of functional module and available reports.

HR Report

Designation Count
Manpower Count
Expiring Contract
Birthday Celebrants
Leave Balance
COE-Salary Loan
COE-Separated Employee

Payroll Reports

Payroll Summary
Payroll Group by Department
Payroll Payslip
Payroll Monthly Summary
Y-T-D Department
Y-T-D Summary
Y-T-D Cost By Department
Y-T-D Cost Summary
Y-T-D Head Count
13th Month Summary
13th Month Payslip

BIR Report

Alphalist
DAT File 2316
ITR Form 2316
Relief Purchases
Relief Sales
Relief Importation

Remittances Report

SSS Contribution
HDMF Contribution
PhilHealth Contribution
Tax Deduction
Loans Deduction
SSS R3 File

Project Charging Report

By Employee
By Project
Summary
Labor Cost

Timekeeping Reports

Invalid Data
Valid Data
With Timesheet
Approved Invalid
Approved Workhours
Workhours Distribution
Workhours Summary

Data Entry

Adjustment Pay
Add Back Pay
Other Income
Taxable (S-7.4 Prev. Employer)
Non-Taxable (S-7.5 Prev. Employer)

Online Inquiry

Loans / Payslip
DTR Time Logs / Paired Logs
DTR Time Card
Timesheet Computation

Notices Online Filing

WFH In/Out
Overtime
Leave
Locator Slip
Temporary Shift
Broken Time
Failure In/Out
VL Request Credit
Manpower Request

Data Processing

Employees Last Pay
Employees Loans
Generate Timesheet
Generate Time Card
Process Timesheet
Process Manhour Distribution
Process Private Ledger
Process 13th Month Pay
Pending Monitoring Status
Payroll Monitoring Status

Our Workflows

Sequence of tasks that implement a new system-specific path from start to end.

Meeting

Online meeting and discussion with the prospect client via zoom or other platform to present the HRIS & Payroll System.

Step-1
1 Week

Decision

Waiting for client decision to evaluate the system if all features are applicable and aligned to existing business process.

Step-2
1 Week

Project Development

Project manager will need to assemble a project plan schedule initiation, stakeholder involvement, prioritizing goals, identifying deliverables and contingency plans.

Step-3
3 Weeks

Data Conversion and Uploading

The process of translating data from one format to another data structure to eliminate reentry of master data that already exists in the current system. The process involves extracting data from a source, such as a database, files, and importing it to the required destination.

Step-4
3 Weeks

User Guide Manual

Walk-through the system manual instruction as step-by-step procedure how the system works. The process owner must familiarize the basic functionality of the system in preparation for application testing.

Step-5
2 Weeks

Implementation Preparation

The project manager must be sure that the implementation follows the tasks and activities such as::

Perform a system test.
Verify all available modules are working properly.
Perform an integration test.
Perform test scenarios, use cases.
Retest functionalities after fixing bugs.

Step-6
1 Month

Go-Live

Technical go-live means that the client has concluded that all the conditions and project scopes have been accepted during the implementation preparation.

Step-7
Good Luck and enjoy the system!

About Us

Ruben Corral

Website Owner / Programmer

HRIS & Payroll System is personally developed by me using ASP.net MVC5. Programming languages & databases I use are VB.Net, C#, LINQ, jQuery, HTML helper, Razor, Bootsrap, javascript, SignalR, JSON, MS SQL, MySQL, Oracle, and MS Access. Through my own learning process and long experience in Windows programming to developed this web-application program focused on Human Resources Information System (HRIS) and Payroll System. This web application is mobile responsive design that works on any device with internet browser.

The objective of this web application is to automate the process of Timekeeping, retrieval of employee personal files, mandatory remittances report from SSS, PhilHealth, Pagibig, BIR and Payroll processing. Real time online monitoring of Daily Time Records (DTR) coming from biometric device Finger Scanner Time-In/Time-Out System that I developed. The company will save a lot of paper, less manpower for clerical work, and eliminate the printing of payslips because they're already available on each respective dashboard account. Using this web-application, the employee will benefit from this because all personal information is available on their account, monitor their DTR, loans deduction history, filling of leave & overtime on his mobile phone or computer desktop.

Currently employed at Frey-Fil Corporation as a Computer Programmer, I also work as a Software Engineer for Filmetrics Corporation, working as part of its software development team. I work at home during Saturdays or Holidays engaged by my previous employer, Savant Technologies, Inc., where I gained most of my programming knowledge.

My name is Ruben B. Corral, founder of HRIS & Payroll System with 20 years of experience in developing programs for Windows applications. Now I'm looking for a company who wants to use my newly developed web-application program. The only service I can offer is to help you establish and support this application (HRIS & Payroll System) using your own servers or we can help you to setup this web-application using the hosting company currently used on my web development.

Policy

Membership in, and/or usage of hr-payroll.net is voluntary. Therefore, any access and/or usage of any services provided by hr-payroll.net is an admission that you have read, understood and agreed to all the rules and policies set by hr-payroll.net including any amendments, revisions, additions, etc., which is website made from time to time. All information to be posted and/or specified within the website must follow the rules set forth below. Hr-payroll.net reserves the rights to suspend the account or delete any post , advertisements, reply, comment and/or feedback of members who violates or tends to violate these rules set forth below.

No offensive materials depicting excessive violence
No Nudity meant simply to titillate and containing very little aesthetic value;
No foul, offensive or improper language.
No racist, hateful, inflammatory or flaming comments.
No reference to any illegal materials and activities.
Avoid confusing, deceptive and/or misleading information.
No reference, except for those considered as “fair use” under existing laws, rules and regulations, to materials protected by copyright and/or intellectual property laws without the prior permission from the rightful owner(s). However, materials, items and/or articles which are replicas, counterfeits and/or unauthorized copies of an original shall likewise be prohibited.

System Usage policies

As a member of hr-payroll.net, you are responsible for the security of your member account including its username and password. No member is allowed to share his/her username or password to another user. Furthermore, no member or registrant will be allowed and/or permitted to use a username which is or may be considered foul, obscene, racist, hateful and/or inflammatory.
Each user is generally allowed only one 1 active member account.
Respect the privacy of other people. Don't give any personal information of other persons without their permissions.
Sending unsolicited e-mails or posting SPAM with links to any part of hr-payroll.net is strictly prohibited.

About Advertisers?

I use third party advertisements such as Google Adsense. These ads may contain cookies and are collected by the ad companies, and I do not have access to these information. You may check their websites for respective privacy policies.

Google Internet-based Ads Policy Updates:

Google, as a third party vendor, uses cookies to serve ads on your site.
Google’s use of the DART cookie enables it to serve ads to your users based on their visit to your sites and other sites on the Internet.
Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy.

What about data security?

I take appropriate steps to maintain the security of your data on hr-payroll.net. You should understand that the open nature of the Internet is such that data may flow over networks without security measures and may be accessed and used by people other than those for whom the data is intended.

Owner and developer of hr-payroll.net is to maintain your privacy and creating a valuable resources for you to use.