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Steps How to Test and Explore HRIS and Payroll System

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step is create a department located at HRD -> Tools -> Department.
  • Create Employee Master Data in HRD -> Employees:  five records or more.
    Required data for timekeeping and payroll process
    * Personal Details   
    * Job Information: for the purpose of testing let the entry field Types of Process is "Manual" and With Online Filing is uncheck.   
    * Allowance if applicable   
    * Other module in employee master data is optional.
  • Create Shift Schedule for every employees located at HRD -> Tools -> Shift Schedule: you can select multiple names of those employees with same shift schedule.
  • Create Approvers located in HRD -> Tools - Approvers: for testing, assign your name to all departments created for application module to receive the request approval to move on to the next process.
  • To test holiday pay on selected dates, use the module form located at HRD -> Tools -> Holidays: create a holiday and select the types of holiday you want.
  • Create Loans located at HRD -> Loans to test the employee loans or salary deduction that automatically deducts during payroll processing.
  • We can test the timekeeping process manually, not using biometric finger scanner time and attendance system using the module located at Time & Attendance -> Manual Filing -> Timesheet: create cut-off date and proceed to timesheet data entry. You can enter partially and edit to continue, after finished timesheet entry need an attachment pdf file to request timesheet approval.
  • Attendance dates with overtime pay must be filed and approved by department head located at Time & Attendance -> Overtime: the filing is daily for each department in a single request for approval.
  • Leave with pay must file located at Time & Attendance -> Leave: Fill-up the form and wait for approval.
  • Since our testing is manual, we skip the process of "Generate Timesheet" where the source of time logs is coming from a biometric finger scanner time and attendance system. After done in manual timesheet data entry, you can now proceed to Timekeeping -> Process Timesheet -> By Branch: fill-up the form and click "Process".
  • Timesheet processing is done; you can now check report located at Timekeeping -> Reports -> Workhours Distribution or Workhours Summary to visualize the computed hours and print the said report for employee checking and approval for them if no issues.
  • After checking the workhours distribution, you can now send a confirmation located at Timekeeping -> Send A Confirmation.
  • Since our process is not paperless the timekeeper should confirm workhour distribution to proceed the next process located at Timekeeping -> Pending Status -> Confirm Workhour: click "View" to display the workhours distribution report and click "Confirm" that automatically send to Head Department for approval prior for payroll process.
  • Timekeeper can check the status of workhours approval in Timekeeping -> Pending Status -> Workhour Approval: you can follow up concern approver to approved because you cannot proceed the payroll processing if have available pending status on said cut-off dates.
  • Other modules to be done if necessary are Adjustment Pay, Add Back Pay, Other Income in Payroll -> Data Entry.
  • Ready for payroll processing located at Payroll -> Process -> Workhour Distr.: after the payroll processing is done the system is automatically send a notification mail inbox to payroll head department for review and approval. Approved payroll is now ready for self-service payslip online viewing to those employees have online accounts in HRIS and Payroll System.
  • Check the payroll reports located at Payroll -> Reports -> Payslip or Summary.
  • A lot of module available to explore... if you think the process is useful for the company let us know. 
  • Any comments, suggestions or bugs encountered during the testing, kindly use the Help Desk and attach screenshot as reference.

Note: this online application is my development web application that limited hosting package for only 256MB allocated memory that might cause slow for testing.


Steps How to Test and Explore HRIS and Payroll System

Step by step procedure how to test and explore the online application using available modules from employees master data and other setup-to-proceed user testing.

HR Private Employee Master Data

HR private employee master data contains the personal details, job information, educational background, training, allowance, and 201 files of your employees that all information stored in the database for easy retrieval of records.

HR Public Employee Master Data: Personal Data Sheet

Personal Information, Family Background, Educational Background, Civil Service Eligibility, Work Experience, Voluntary Work, Learning & Development, Other Information, Questionnaire, 201 Files, Payroll Setup, Job Information, Allowance.

HR Payroll System Application Modules

List of application modules available in HR & Payroll System like table maintenance, human resources, time & attendance, time keeping, payroll and customized HR & payroll reports etc.

How to Compute Payroll in Daily Rate or Monthly Rate

Source of payroll process is coming from the timekeeping processing called as work hour distribution that confirmed by employee and approved by head department prior to payroll processing.

How To Calculate Employees Regular Hours, Night Differential & Overtime

Computation of timesheet is tricky, not only recorded time in biometric device as source of data but we should include the approval filing of notices like locator slip, overtime, leave, broken time, invalid logs, and temporary shift.

How to Generate Timesheet from Biometric Time Logs

Biometric time logs row data contains a field with identifiers where time-in is equal to '0' and time-out is equal to '1' or other taggings to pair the daily time record.

DTR Biometric Finger Scanner Time-In/Time-Out Attendance System

Biometric fingerprint authentication is a solution for time attendance that is accurately and timely tracked for management reporting and accounting payroll processing.

Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.