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Steps How to Test and Explore HRIS and Payroll System

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step is create a department located at HRD -> Tools -> Department.
  • Create Employee Master Data in HRD -> Employees:  five records or more.
    Required data for timekeeping and payroll process
    * Personal Details   
    * Job Information: for the purpose of testing let the entry field Types of Process is "Manual" and With Online Filing is uncheck.   
    * Allowance if applicable   
    * Other module in employee master data is optional.
  • Create Shift Schedule for every employees located at HRD -> Tools -> Shift Schedule: you can select multiple names of those employees with same shift schedule.
  • Create Approvers located in HRD -> Tools - Approvers: for testing, assign your name to all departments created for application module to receive the request approval to move on to the next process.
  • To test holiday pay on selected dates, use the module form located at HRD -> Tools -> Holidays: create a holiday and select the types of holiday you want.
  • Create Loans located at HRD -> Loans to test the employee loans or salary deduction that automatically deducts during payroll processing.
  • We can test the timekeeping process manually, not using biometric finger scanner time and attendance system using the module located at Time & Attendance -> Manual Filing -> Timesheet: create cut-off date and proceed to timesheet data entry. You can enter partially and edit to continue, after finished timesheet entry need an attachment pdf file to request timesheet approval.
  • Attendance dates with overtime pay must be filed and approved by department head located at Time & Attendance -> Overtime: the filing is daily for each department in a single request for approval.
  • Leave with pay must file located at Time & Attendance -> Leave: Fill-up the form and wait for approval.
  • Since our testing is manual, we skip the process of "Generate Timesheet" where the source of time logs is coming from a biometric finger scanner time and attendance system. After done in manual timesheet data entry, you can now proceed to Timekeeping -> Process Timesheet -> By Branch: fill-up the form and click "Process".
  • Timesheet processing is done; you can now check report located at Timekeeping -> Reports -> Workhours Distribution or Workhours Summary to visualize the computed hours and print the said report for employee checking and approval for them if no issues.
  • After checking the workhours distribution, you can now send a confirmation located at Timekeeping -> Send A Confirmation.
  • Since our process is not paperless the timekeeper should confirm workhour distribution to proceed the next process located at Timekeeping -> Pending Status -> Confirm Workhour: click "View" to display the workhours distribution report and click "Confirm" that automatically send to Head Department for approval prior for payroll process.
  • Timekeeper can check the status of workhours approval in Timekeeping -> Pending Status -> Workhour Approval: you can follow up concern approver to approved because you cannot proceed the payroll processing if have available pending status on said cut-off dates.
  • Other modules to be done if necessary are Adjustment Pay, Add Back Pay, Other Income in Payroll -> Data Entry.
  • Ready for payroll processing located at Payroll -> Process -> Workhour Distr.: after the payroll processing is done the system is automatically send a notification mail inbox to payroll head department for review and approval. Approved payroll is now ready for self-service payslip online viewing to those employees have online accounts in HRIS and Payroll System.
  • Check the payroll reports located at Payroll -> Reports -> Payslip or Summary.
  • A lot of module available to explore... if you think the process is useful for the company let us know. 
  • Any comments, suggestions or bugs encountered during the testing, kindly use the Help Desk and attach screenshot as reference.

Note: this online application is my development web application that limited hosting package for only 256MB allocated memory that might cause slow for testing.


Human Resources Management Common Function

The common functions of Human Resources include hiring, training, compensation and benefits, performance management, employee relations, and compliance with employment and labor laws.

Biometric Time Attendance that Integrate Seamlessly in Existing System

Biometric Time Attendance is a system that is used to measure and record the attendance of employees in an organization. It typically uses biometric data such as fingerprints, facial recognition, and retinal scans to identify and authenticate employees.

Daily Filing of Overtime to Integrate in Timekeeping Process

Overtime data entry is a process used to ensure accurate and consistent tracking of overtime worked by employees. This data is used to calculate the hours worked by employees in a given period, as well as to calculate the overtime pay they are owed.

Why Paperless HRIS is Preferred in changing the HR Processes

Investing in a comprehensive HR software system can help your HR department automate and streamline many of its processes. This system can include features such as applicant tracking, performance management, time and attendance tracking, and payroll processing.

Automate Employees Loan Deduction in Every Payroll Process

Automate the loan deduction process by setting up a payroll deduction for each employee loan. This can be done by creating a payroll deduction category specifically for the loan and linking it to the employee's loan.

Benefits of Automated Timekeeping and Attendance Solution

Automated timekeeping and attendance solutions make it easier for employees to track their time and attendance. This can lead to increased productivity, as employees are better able to focus on their work rather than worrying about the accuracy of their time tracking.

Steps How to Manage an HRIS Software Implementation

Define the Goals and Objectives of the HRIS Software Implementation: Identify the purpose of the new system and how it will benefit the organization.

Online Timekeeping Management and Payroll System

Designed to track an employee’s time worked and generate an accurate payroll, system allows employees to clock in and out, track hours worked, view their timecards, and view their pay stubs.

Benefits of Paperless Timekeeping vs. Manual Processing

Paperless timekeeping processes can save businesses time and money by reducing the time spent handling paperwork and manual data entry.

SSS Contribution Table for 2023 (Employee and Employer)

The new SSS contribution table effective January 2023 which applies to employers and employees monthly contribution.

Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Steps How to Test and Explore HRIS and Payroll System.
  • Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.