HR Payroll System Application Modules

OVERVIEW

Administrator
Maintenance
Human Resources (HRIS)
Executives
Accounting (Only for BIR reporting)
Payroll
Time & Attendance
Timekeeping
Project Charging
Online Filing (Notices)
Inquiry
Ticketing Support
Real Time (IN/OUT)

Administrator

Roles: access role for different modules.
Manage Users: user configuration access rights assigned by administrator.
Account Status: setting to enable or disable user account login.
Subscriber: list of user accounts who register in the system.
Mail Settings: email configuration setup.
Company: company profile basic information.
Branch: company list of branches.
Branch Access: user assigned branch access.

Maintenance

Payroll

Allowance: lookup table for payroll information to add, edit, and delete different types of allowances.
Bank: lookup table for payroll information to add, edit, and delete bank names.
Designation: lookup table for private employee payroll information to add, edit, and delete designation.
Leave: lookup table for leave module to add, edit, and delete leave description.
Loan Code: lookup table for loan module to add, edit, and delete loan code.
Loan Type: lookup table for loan module to add, edit, and delete loan type.
Late & Undertime: optional setting for timekeeping computation to round-off minutes in late & undertime.
Overtime Settings: optional setting for timekeeping computation to round-off minutes in overtime hours.
Government Designation: lookup table for public employee in payroll setup to add, edit, and delete designation.
Government Salary Grade: lookup table for public employee in payroll setup to add, edit, and delete salary grade.

Governments

PhilHealth: lookup table for payroll processing to deduct monthly PhilHealth contribution based on monthly basic salary income.
SSS: lookup table for payroll processing to deduct monthly SSS contribution based on monthly basic salary income.
Tax Daily: BIR daily tax deduction table.
Tax Weekly: BIR weekly tax deduction table
Tax Semi-Monthly: BIR semi-monthly tax deduction table
Tax Monthly: BIR monthly tax deduction table
Tax Annually: BIR yearly tax deduction table

Train Law

Tax Daily: BIR train law daily tax deduction table.
Tax Weekly: BIR train law weekly tax deduction table.
Tax Semi-Monthly: BIR train law semi-monthly tax deduction table.
Tax Monthly: BIR train law monthly tax deduction table.
Tax Annually: BIR train law yearly tax deduction table.

Human Resource (HRIS)

Recruitment

Manpower Request: list of manpower request approved by designated department head.
Job Openings: list of manpower request approved by HR department head in the status hiring is open and the recruitment staff is to capture applicant basic information in job application module and attached the resume as pdf format.
Interview: list of applicants to be set for an interview after job application data capture.
Screening: list of applicants to be set for an screening after interview module is done.
Orientation: list of applicants to be set for screening after screening module is done.
Job Offer: list of applicants who have finished the interview, screening, and orientation.
Sources: lookup table for job applicant module to add, edit, delete applicant sources, like walk-in, social media, or other advertisement.

Training

Training Sessions: recruitment staff to create new training for selected employees.
Training Events: list of conduct training and also monitoring the training events status.
Trainors: lookup table for training module to add, edit, delete trainers name.

Employees (Master Data)

Public Employees: Personal Information, Family Background, Educational Background, Civil Service Eligibility, Work Experience, Voluntary Work, Learning & Development, Other Information, Questionnaire, 201 Files, Payroll Setup, Job Information, Allowance.

Private Employees: Personal Information, Job Information, Educational, Training, Allowance, 201 Files

Loans: loans and deduction data entry module that the payroll process automatically deducts assigned amount to deduct for every payroll period until zero balance.

Benefits

Leave: employees with leave benefits with pay (add, edit, delete).
Pro Rata Leave: employees with pro rata leave benefits with pay (add, edit, delete).
Hourly Rates: (DOLE provided hourly rates computation).

Last Pay

View & Create: list of employees last pay and create employees who are last pay cut-off pay period before payroll processing to not include in payroll summary report. All requirements required by HR department should be comply and approved prior to payment release.
For Release: list of employees ready for release payment of last pay benefits.

HR Tools

Department: list of departments within the company organization (add, edit, delete).
Holidays: list of calendar holidays with pay (add, edit, delete).
Approvers: list of approvers required to move to next process (add, edit, delete).
Shift Schedule: setup for employees shift schedule (add, edit, delete).
Early Time-Out: tools to input a date that is declared as early time-out, but regular hours should be complete.
Biometrics: List of employees registered in biometric finger scanner time and attendance system.
Types: list of recruitment types (add, edit, delete).
Resources: list of recruitment and training events (add, edit, delete).

HR Reports

Designation Count
Manpower Count
Expiring Contract
Birthday Celebrants
Leave Balance
COE-Salary Loan
COE-Separated Employee

Executives

Payroll Reports

Monthly Summary
Year-To-Date by Department
Year-To-Date Summary
Year-To-Date Cost by Department
Year-To-Date Cost Summary

Manpower Count: generate manpower count for selected dates.

Designation Count: generate designation count report as of current date.

Year-To-Date Head Count: generate year-to-date employee head count report as of current date.

Accounting

Tools -> lookup table (add, edit, delete)

Client
Supplier
Project

BIR

Alphalist
DAT File 2316
ITR Form 2316
Relief Purchases
Relief Sales
Relief Importation

Payroll

Data Entry

Adjustment Pay
Add Back Pay
Other Income
Taxable (S-7.4)
Non-Taxable (S-7.5)

Process

Private Ledger
Manhour Distribution
13th Month Pay

Reports

Payslip
Payroll Summary
Group by Department
Monthly Summary
Y-T-D by Department
13th Month Summary
13th Month Payslip

Remittances

SSS Contribution
HDMF Contribution
Philhealth Contribution
Tax Deduction
Loans Deduction
SSS R3 File

Status Monitoring

Time & Attendance

Manual Filing

Timesheet
Overtime
Leave
Locator Slip
Temporary Shift
Broken Time
Invalid Editing

View Time Logs

Generate Timesheet

Project Charging

Daily Working Hours: data entry module to capture daily work hours distribution by project.

Work Hour Reports

By Employee
By Project
Summary
Timesheet Comparison
Labor Cost

Online Filing

WFH In/Out: self-service time-in, time-out to record daily time logs.

Overtime: self-service overtime filing.

Leave: self-service leave filing.

Locator Slip: self-service locator slip filing.

Temporary Shift: self-service temporary shift filing.

Broken Time: self-service broken time filing.

Failure In/Out: self-service failure In/Out filing.

VL Request Credit: self-service VL request credit.

Manpower Request: self-service deparment manpower request filing.

Inquiry

Loans & Deduction: self-service loan & deduction viewing.

Payslip: self-service payslip viewing.

DTR Time Logs: self-service daily time record time logs viewing.

DTR Paired Logs: self-service daily time record paired time logs viewing.

Timesheet Computation: self-service timesheet computation viewing.

Ticketing Support

Real Time (In/Out) Monitoring

LATEST BLOG POST

HRIS: Payroll Process

The payroll process involves calculating and disbursing employee salaries, wages, and benefits on a regular basis. Stay updated with employment laws, tax regulations, and other relevant compliance requirements to ensure accurate payroll processing and avoid penalties or legal issues.

HRIS: Timekeeping Process

Implementing an effective timekeeping process helps ensure accurate payroll calculations, compliance with labor laws, and fair compensation for employees' work hours. It also provides valuable data for analyzing workforce productivity and resource allocation.

HRIS: Recruitment and Training

Recruitment and training should be ongoing processes to attract and retain top talent and ensure the team is equipped with the necessary skills and knowledge to meet organizational goals.

HRIS: Human Resources

Human resources (HR) is a crucial department within an organization that focuses on managing and developing the people who work for the company. The HR department is responsible for various functions related to employee recruitment, hiring, training, performance management, benefits administration, and employee relations.

Understanding the Basics of Payroll Processing

Payroll processing is the administrative task of calculating and distributing employee salaries and benefits. It involves several steps, including collecting and verifying employee time and attendance data, calculating wages and deductions, and generating paychecks or direct deposits.

DTR Timekeeping Tips: Do's and Don'ts

Employers must keep accurate records of non-exempt employees work hours to comply state and local laws. This straightforward process can become complex when employees start work early or leave late, travel for business, participate in company trainings, and use mobile devices to remain connected to work after-hours.

Employee Timekeeping: Tool to Improve Efficiency and Accuracy

Overall, implementing a reliable timekeeping tool can significantly improve efficiency and accuracy in employee time tracking. It streamlines processes, reduces errors, ensures compliance, and provides valuable data for decision-making.

Automate Loans Deduction using Payroll Setup

By following these steps, you can automate loan deductions using payroll setup, saving time and ensuring accuracy in loan repayments for your employees.

Transforming HR into Digital Through Technology

By embracing technology and digitizing HR processes, organizations can streamline operations, improve employee experience, and enable HR professionals to focus on strategic initiatives that drive business success.

Timekeeping and Attendance Setup

Specific setup and configuration of your timekeeping and attendance system will depend on the unique needs and requirements of your organization. It's important to adapt these steps to fit your specific circumstances and consult with HR professionals or software providers for guidance.

Tips how to start?

Create an account.
Verify the account via email sent by the system after registration is completed.
Fill-up the form available in your dashboard account and wait for admin approval.
After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
Now ready to create employee master data located at HRD -> Employees.
Steps How to Test and Explore HRIS and Payroll System.
Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.