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How To Calculate Employees Regular Hours, Night Differential & Overtime

Accurate payroll computation for employees hours work is essential it should be done by working system for time tracking to record the time-in and time-out for daily time records. Computation of timesheet is tricky, not only recorded time in biometric device as source of data but we should include the approval filing of notices like locator slip, overtime, leave, broken time, invalid logs, and temporary shift.

Component lookup in timesheet processing.

  • Employee Shift Schedule -> work schedule setup that defines start time, end time, regular hours, day tagging (regular day or rest day),
  • Holiday table -> list of dates that are regular holiday, special holiday etc.
  • Filing of notices -> overtime, leave, locator slip, broken time etc.
  • Early time out -> dates of suspension of work due to bad weather or other company activities, but employees must be counted as complete regular hours for those employees are not late.

Logical process of HR Payroll System for timesheet computation is to distribute the workhours for regular hours, overtime hours, night differential, overtime hours + night differential and define the work date if regular day, rest day, special holiday, special holiday & rest day, regular holiday, regular holiday & rest day, double holiday, double holiday & rest day.

Workhour Distribution (Regular day, Rest day, Holidays)

  • Regular Hours = Regular Hour - (late + undertime + Night Differential).
  • Regular Overtime = Excess time for regular hours work and approved by head department.
  • Overtime + Night Differential = overtime work from 10:00pm to 6:00am.
  • Night Differential = Regular time from 10:00pm to 6:00am.

After timesheet processing, the timekeeper will review the generated report of employee workhour distribution to make it sure that output result is correct. Those employee with changes of notices should be reprocessed until to achieve the correct results.


Human Resources Management Common Function

The common functions of Human Resources include hiring, training, compensation and benefits, performance management, employee relations, and compliance with employment and labor laws.

Biometric Time Attendance that Integrate Seamlessly in Existing System

Biometric Time Attendance is a system that is used to measure and record the attendance of employees in an organization. It typically uses biometric data such as fingerprints, facial recognition, and retinal scans to identify and authenticate employees.

Daily Filing of Overtime to Integrate in Timekeeping Process

Overtime data entry is a process used to ensure accurate and consistent tracking of overtime worked by employees. This data is used to calculate the hours worked by employees in a given period, as well as to calculate the overtime pay they are owed.

Why Paperless HRIS is Preferred in changing the HR Processes

Investing in a comprehensive HR software system can help your HR department automate and streamline many of its processes. This system can include features such as applicant tracking, performance management, time and attendance tracking, and payroll processing.

Automate Employees Loan Deduction in Every Payroll Process

Automate the loan deduction process by setting up a payroll deduction for each employee loan. This can be done by creating a payroll deduction category specifically for the loan and linking it to the employee's loan.

Benefits of Automated Timekeeping and Attendance Solution

Automated timekeeping and attendance solutions make it easier for employees to track their time and attendance. This can lead to increased productivity, as employees are better able to focus on their work rather than worrying about the accuracy of their time tracking.

Steps How to Manage an HRIS Software Implementation

Define the Goals and Objectives of the HRIS Software Implementation: Identify the purpose of the new system and how it will benefit the organization.

Online Timekeeping Management and Payroll System

Designed to track an employee’s time worked and generate an accurate payroll, system allows employees to clock in and out, track hours worked, view their timecards, and view their pay stubs.

Benefits of Paperless Timekeeping vs. Manual Processing

Paperless timekeeping processes can save businesses time and money by reducing the time spent handling paperwork and manual data entry.

SSS Contribution Table for 2023 (Employee and Employer)

The new SSS contribution table effective January 2023 which applies to employers and employees monthly contribution.

Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Steps How to Test and Explore HRIS and Payroll System.
  • Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.