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Steps How to Test and Explore HRIS and Payroll System

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step is create a department located at HRD -> Tools -> Department.
  • Create Employee Master Data in HRD -> Employees:  five records or more.
    Required data for timekeeping and payroll process
    * Personal Details   
    * Job Information: for the purpose of testing let the entry field Types of Process is "Manual" and With Online Filing is uncheck.   
    * Allowance if applicable   
    * Other module in employee master data is optional.
  • Create Shift Schedule for every employees located at HRD -> Tools -> Shift Schedule: you can select multiple names of those employees with same shift schedule.
  • Create Approvers located in HRD -> Tools - Approvers: for testing, assign your name to all departments created for application module to receive the request approval to move on to the next process.
  • To test holiday pay on selected dates, use the module form located at HRD -> Tools -> Holidays: create a holiday and select the types of holiday you want.
  • Create Loans located at HRD -> Loans to test the employee loans or salary deduction that automatically deducts during payroll processing.
  • We can test the timekeeping process manually, not using biometric finger scanner time and attendance system using the module located at Time & Attendance -> Manual Filing -> Timesheet: create cut-off date and proceed to timesheet data entry. You can enter partially and edit to continue, after finished timesheet entry need an attachment pdf file to request timesheet approval.
  • Attendance dates with overtime pay must be filed and approved by department head located at Time & Attendance -> Overtime: the filing is daily for each department in a single request for approval.
  • Leave with pay must file located at Time & Attendance -> Leave: Fill-up the form and wait for approval.
  • Since our testing is manual, we skip the process of "Generate Timesheet" where the source of time logs is coming from a biometric finger scanner time and attendance system. After done in manual timesheet data entry, you can now proceed to Timekeeping -> Process Timesheet -> By Branch: fill-up the form and click "Process".
  • Timesheet processing is done; you can now check report located at Timekeeping -> Reports -> Workhours Distribution or Workhours Summary to visualize the computed hours and print the said report for employee checking and approval for them if no issues.
  • After checking the workhours distribution, you can now send a confirmation located at Timekeeping -> Send A Confirmation.
  • Since our process is not paperless the timekeeper should confirm workhour distribution to proceed the next process located at Timekeeping -> Pending Status -> Confirm Workhour: click "View" to display the workhours distribution report and click "Confirm" that automatically send to Head Department for approval prior for payroll process.
  • Timekeeper can check the status of workhours approval in Timekeeping -> Pending Status -> Workhour Approval: you can follow up concern approver to approved because you cannot proceed the payroll processing if have available pending status on said cut-off dates.
  • Other modules to be done if necessary are Adjustment Pay, Add Back Pay, Other Income in Payroll -> Data Entry.
  • Ready for payroll processing located at Payroll -> Process -> Workhour Distr.: after the payroll processing is done the system is automatically send a notification mail inbox to payroll head department for review and approval. Approved payroll is now ready for self-service payslip online viewing to those employees have online accounts in HRIS and Payroll System.
  • Check the payroll reports located at Payroll -> Reports -> Payslip or Summary.
  • A lot of module available to explore... if you think the process is useful for the company let us know. 
  • Any comments, suggestions or bugs encountered during the testing, kindly use the Help Desk and attach screenshot as reference.

Note: this online application is my development web application that limited hosting package for only 256MB allocated memory that might cause slow for testing.


HRIS: Payroll Process

The payroll process involves calculating and disbursing employee salaries, wages, and benefits on a regular basis. Stay updated with employment laws, tax regulations, and other relevant compliance requirements to ensure accurate payroll processing and avoid penalties or legal issues.

HRIS: Timekeeping Process

Implementing an effective timekeeping process helps ensure accurate payroll calculations, compliance with labor laws, and fair compensation for employees' work hours. It also provides valuable data for analyzing workforce productivity and resource allocation.

HRIS: Recruitment and Training

Recruitment and training should be ongoing processes to attract and retain top talent and ensure the team is equipped with the necessary skills and knowledge to meet organizational goals.

HRIS: Human Resources

Human resources (HR) is a crucial department within an organization that focuses on managing and developing the people who work for the company. The HR department is responsible for various functions related to employee recruitment, hiring, training, performance management, benefits administration, and employee relations.

Understanding the Basics of Payroll Processing

Payroll processing is the administrative task of calculating and distributing employee salaries and benefits. It involves several steps, including collecting and verifying employee time and attendance data, calculating wages and deductions, and generating paychecks or direct deposits.

DTR Timekeeping Tips: Do's and Don'ts

Employers must keep accurate records of non-exempt employees work hours to comply state and local laws. This straightforward process can become complex when employees start work early or leave late, travel for business, participate in company trainings, and use mobile devices to remain connected to work after-hours.

Employee Timekeeping: Tool to Improve Efficiency and Accuracy

Overall, implementing a reliable timekeeping tool can significantly improve efficiency and accuracy in employee time tracking. It streamlines processes, reduces errors, ensures compliance, and provides valuable data for decision-making.

Automate Loans Deduction using Payroll Setup

By following these steps, you can automate loan deductions using payroll setup, saving time and ensuring accuracy in loan repayments for your employees.

Transforming HR into Digital Through Technology

By embracing technology and digitizing HR processes, organizations can streamline operations, improve employee experience, and enable HR professionals to focus on strategic initiatives that drive business success.

Timekeeping and Attendance Setup

Specific setup and configuration of your timekeeping and attendance system will depend on the unique needs and requirements of your organization. It's important to adapt these steps to fit your specific circumstances and consult with HR professionals or software providers for guidance.

Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Steps How to Test and Explore HRIS and Payroll System.
  • Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.