HR Public Employee Master Data: Personal Data Sheet

Data Entry Form

Personal Information
Family Background
Educational Background
Civil Service Eligibility
Work Experience
Learning & Development
Other Information
Questionnaire
201 Files
Payroll Setup
Job Information
Allowance

Personal Data Sheet (PDS) can be easily generated by the system with standard PDS Excel report format and auto-fill input field by the system that available information in employee master data. Employees with changes or updates in Personal Data Sheet must be updated by HR staff to generate a PDS report for printing and to be issued to employees for signature.

Reminders:

Employment Status -> (dropdown list)

Active
InActive
Retrenched
Terminated
Deceased
Resigned
End Contract

-> Input the end date field if the employee employment status is not currently active.

Account Login

-> used to give the employees an online account to access the self-service account in HR Payroll System, which is the user account login is the email address and default password is "Test_#143@". User can change their own password using forgot password in login page to send a url token access via email to verify and input a new password.

Employment Status -> (dropdown list)

Project Based
Probationary
Regular
Contractual
Consultant
Seasonal
Apprentice/Learners
Appointee

Salary, based on government designation and salary grade that is automatically filled-out by the system.

Type of Process

Paperless

-> all forms are online filing like leave, overtime, locator slip, temporary shift schedule, broken time, failure In/Out, vacation leave request credit etc., that required approval by head department.

Manual

-> All forms are hardcopy; the process of timekeeping is manual filing of notices available in Time and Attendance module process by the timekeeper.

Those employees with self-service feature "With Online Filing" checkbox should be checked to hide in a dropdown list selection in timekeeper manual filing to protect the individual online filing.

New Appointment Papers => employee has a new appointment or salary increase.

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Tips how to start?

Create an account.
Verify the account via email sent by the system after registration is completed.
Fill-up the form available in your dashboard account and wait for admin approval.
After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
Now ready to create employee master data located at HRD -> Employees.
Steps How to Test and Explore HRIS and Payroll System.
Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.