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HR Public Employee Master Data: Personal Data Sheet

Data Entry Form

  • Personal Information
  • Family Background
  • Educational Background
  • Civil Service Eligibility
  • Work Experience
  • Learning & Development
  • Other Information
  • Questionnaire
  • 201 Files
  • Payroll Setup
  • Job Information
  • Allowance

Personal Data Sheet (PDS) can be easily generated by the system with standard PDS Excel report format and auto-fill input field by the system that available information in employee master data. Employees with changes or updates in Personal Data Sheet must be updated by HR staff to generate a PDS report for printing and to be issued to employees for signature.

Reminders:


Employment Status -> (dropdown list)

  • Active
  • InActive
  • Retrenched
  • Terminated
  • Deceased
  • Resigned
  • End Contract

-> Input the end date field if the employee employment status is not currently active.

Account Login

-> used to give the employees an online account to access the self-service account in HR Payroll System, which is the user account login is the email address and default password is "Test_#143@". User can change their own password using forgot password in login page to send a url token access via email to verify and input a new password.

Employment Status -> (dropdown list)

  • Project Based
  • Probationary
  • Regular
  • Contractual
  • Consultant
  • Seasonal
  • Apprentice/Learners
  • Appointee

Salary, based on government designation and salary grade that is automatically filled-out by the system.

Type of Process

Paperless 

-> all forms are online filing like leave, overtime, locator slip, temporary shift schedule, broken time, failure In/Out, vacation leave request credit etc., that required approval by head department.

Manual

-> All forms are hardcopy; the process of timekeeping is manual filing of notices available in Time and Attendance module process by the timekeeper.

Those employees with self-service feature "With Online Filing" checkbox should be checked to hide in a dropdown list selection in timekeeper manual filing to protect the individual online filing.

New Appointment Papers => employee has a new appointment or salary increase.


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HR Private Employee Master Data

HR private employee master data contains the personal details, job information, educational background, training, allowance, and 201 files of your employees that all information stored in the database for easy retrieval of records.

HR Public Employee Master Data: Personal Data Sheet

Personal Information, Family Background, Educational Background, Civil Service Eligibility, Work Experience, Voluntary Work, Learning & Development, Other Information, Questionnaire, 201 Files, Payroll Setup, Job Information, Allowance.


Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Explore the HR Payroll user guide manual as reference for self-testing.

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Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.