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HR Public Employee Master Data: Personal Data Sheet

Data Entry Form

  • Personal Information
  • Family Background
  • Educational Background
  • Civil Service Eligibility
  • Work Experience
  • Learning & Development
  • Other Information
  • Questionnaire
  • 201 Files
  • Payroll Setup
  • Job Information
  • Allowance

Personal Data Sheet (PDS) can be easily generated by the system with standard PDS Excel report format and auto-fill input field by the system that available information in employee master data. Employees with changes or updates in Personal Data Sheet must be updated by HR staff to generate a PDS report for printing and to be issued to employees for signature.


Employment Status -> (dropdown list)

  • Active
  • InActive
  • Retrenched
  • Terminated
  • Deceased
  • Resigned
  • End Contract

-> Input the end date field if the employee employment status is not currently active.

Account Login

-> used to give the employees an online account to access the self-service account in HR Payroll System, which is the user account login is the email address and default password is "Test_#143@". User can change their own password using forgot password in login page to send a url token access via email to verify and input a new password.

Employment Status -> (dropdown list)

  • Project Based
  • Probationary
  • Regular
  • Contractual
  • Consultant
  • Seasonal
  • Apprentice/Learners
  • Appointee

Salary, based on government designation and salary grade that is automatically filled-out by the system.

Type of Process


-> all forms are online filing like leave, overtime, locator slip, temporary shift schedule, broken time, failure In/Out, vacation leave request credit etc., that required approval by head department.


-> All forms are hardcopy; the process of timekeeping is manual filing of notices available in Time and Attendance module process by the timekeeper.

Those employees with self-service feature "With Online Filing" checkbox should be checked to hide in a dropdown list selection in timekeeper manual filing to protect the individual online filing.

New Appointment Papers => employee has a new appointment or salary increase.


Human Resources Management Common Function

The common functions of Human Resources include hiring, training, compensation and benefits, performance management, employee relations, and compliance with employment and labor laws.

Biometric Time Attendance that Integrate Seamlessly in Existing System

Biometric Time Attendance is a system that is used to measure and record the attendance of employees in an organization. It typically uses biometric data such as fingerprints, facial recognition, and retinal scans to identify and authenticate employees.

Daily Filing of Overtime to Integrate in Timekeeping Process

Overtime data entry is a process used to ensure accurate and consistent tracking of overtime worked by employees. This data is used to calculate the hours worked by employees in a given period, as well as to calculate the overtime pay they are owed.

Why Paperless HRIS is Preferred in changing the HR Processes

Investing in a comprehensive HR software system can help your HR department automate and streamline many of its processes. This system can include features such as applicant tracking, performance management, time and attendance tracking, and payroll processing.

Automate Employees Loan Deduction in Every Payroll Process

Automate the loan deduction process by setting up a payroll deduction for each employee loan. This can be done by creating a payroll deduction category specifically for the loan and linking it to the employee's loan.

Benefits of Automated Timekeeping and Attendance Solution

Automated timekeeping and attendance solutions make it easier for employees to track their time and attendance. This can lead to increased productivity, as employees are better able to focus on their work rather than worrying about the accuracy of their time tracking.

Steps How to Manage an HRIS Software Implementation

Define the Goals and Objectives of the HRIS Software Implementation: Identify the purpose of the new system and how it will benefit the organization.

Online Timekeeping Management and Payroll System

Designed to track an employee’s time worked and generate an accurate payroll, system allows employees to clock in and out, track hours worked, view their timecards, and view their pay stubs.

Benefits of Paperless Timekeeping vs. Manual Processing

Paperless timekeeping processes can save businesses time and money by reducing the time spent handling paperwork and manual data entry.

SSS Contribution Table for 2023 (Employee and Employer)

The new SSS contribution table effective January 2023 which applies to employers and employees monthly contribution.

Tips how to start?

  • Create an account.
  • Verify the account via email sent by the system after registration is completed.
  • Fill-up the form available in your dashboard account and wait for admin approval.
  • After your account is approved the first step to do is create a department located at HRD -> Tools -> Department.
  • Now ready to create employee master data located at HRD -> Employees.
  • Steps How to Test and Explore HRIS and Payroll System.
  • Explore the HR Payroll user guide manual as reference for self-testing.

Free Online Tools

Contact Us, those organizations need to modernize HR Management Tools and a paperless solution to speed-up the entire process of human resources and the automation of timekeeping to payroll processing that every process module has approvals.